PAPER SUBMISSION INSTRUCTIONS

ALL PAPERS TO BE INCLUDED IN THE CONFERENCE PROCEEDINGS MUST BE SUPPLIED IN DOC AND PDF FORMATS

BY NOVEMBER 30, 2005

For your convenience in preparing your paper a template is provided here

Information about the Electronic Files and Process

1. General information

Submit both DOC and PDF format.
Paper length is 6-8 pages.
Size of the final DOC and PDF should not exceed 5 MB each.

2. Where to Send File

Files must be transmitted through the ECF16 web page http://ecf16.civil.duth.gr/menu/finalpapersubmission.php. Do not send files as e-mail attachments.

3. How to Name the File

Files should begin with the paper number that was assigned by ECF16 to the abstract, followed by an underscore (_), and ending with the first three (3) letters of the corresponding author’s last (family) name. For example, a paper submitted by Mr. Tsiantoulas and assigned paper number 126 would use the following file names: 126_tsi.pdf and 126_tsi.doc.

4. Comments on the Preparation of PDF Files

Please pay attention to the following details when preparing your PDF files.

a. Select “Print Optimized” (NOT “screen” or “press”).

b. DO NOT “downsample” or print to “screen image.”

c. Security should be set to “None” with no password protection.

d. All fonts should be embedded.

e. Graphics should be in the final printing resolution, i.e. photos at least 300 dpi, line drawings should be 600 dpi.

f. Graphics should be placed in the word processing application at their final size and resolution. Do not place the graphic in the word processing application and then reduce. Reduce the size of the image in its original file and then place it. This will minimize the file size of the final paper.

g. Final PDF files should not exceed 5 MB.

Information about the Paper

1. Style, Margins and Fonts

a. The paper should be in one column, formatted to use the full width of the page.

b. The paper size should be 8 1/2” x 11”.

c. Margins should be: top, left, and right = 3/4”, bottom 1”.

d. The preferred font is Arial or Helvetica. The Title should be in 14-point type. Author information should be in 11-point type. The remainder of the document should be in 9-point type.

e. Do not include page numbers or any other information in the header or footer areas.

2. Length

Average paper length is 6-8 pages, including text, illustrations and references. Longer papers are allowed, however, the size of the final PDF should not exceed 5 MB.

3. Title

Maximum of ten (10) Words. Type this information in bold 2 lines down from top margin in 14 point type, upper and lower case and center. You may use the full width of the page.

4. Author

Type this information centered on the 4th line down from the title in 11 point type, upper and lower case. Include the author(s)'s name, title, corporate or university affiliation, complete address and e-mail. You may use the full width of the page.

5. Text

Begin abstract, in one column format, 3 lines down from the author information. Use the word ABSTRACT as a heading for this portion. All text should be single-spaced with double-spacing between paragraphs and no indentation. Abstracts should not contain figures or equations.

6. Photos and Drawings:

a. Photos and line drawings, clearly marked by figure numbers, should be reduced and positioned at the appropriate location within the text.

b. Color photos and drawings are permitted where necessary. Be sure the images in the document are placed in their final size.

7. Equations

Equations must be allowed sufficient space to ensure clarity. Equations must be numbered consecutively, with the numbers parenthesized at the end of the corresponding line, etc.

8. Acknowledgments

Acknowledgments, if any, should be typed at the end of the text before the references.

9. References

a. Use square brackets [ ] to indicate reference number in text.

b. References must be listed by number at the end of the paper.

c. Do not list references that are not mentioned in the text.

d. References should be prepared in the following general format: author (last name first), title of article, title of publication, volume and issue number, page numbers, year of publication.

10. Deadline

To be included in the CD-ROM Proceedings, papers must be received at ECF16 by November 30, 2005.

11. Please read, sign and return via mail an original, signed copy of the Author Agreement Form.
To be received by November 30, 2005.
If a substitute speaker will present the paper, please provide his/her name on the author agreement form.

12. If you have any questions regarding the preparation of your conference proceedings paper, please contact Nikolaos Tsiantoulas, Conference Administrator at (30) 69744-39731 or FAX (30) 25410-79652, Email: ntsianto@ee.duth.gr

PLEASE STATE YOUR PAPER NUMBER(s) ON ALL CORRESPONDENCE